The Department of Intercollegiate Athletics is seeking applications for the position of Administrative Assistant. This position will provide administrative support for the Senior Associate Athletic Director for Business Operations and Athletic Business Office. This position also is responsible for managing the leave request system for the Department of Intercollegiate Athletics, and managing the Big 12 Student-Athlete Opportunity Fund.
In order to be successful in this position, the ideal candidate will:
Manage and compile the database for Big 12 Student-Athlete Opportunity Fund for eligible student athletes.
Complete procurement card procedures for payment and audit monthly procurement card statements for accuracy.
Prepare and process Foundation expense accounts and invoices from a variety of funding sources through an established accounting system for the Business Office, Equipment Room, Facilities, Faculty Representative, Trainers, and others as requested.
Schedule placement of advertisements for job openings on the NCAA and NACDA websites and other sources.
Compose reports and correspondence for review and signature of Senior Associate Athletic Director for Business Operations and Director of Athletics.
Supervise and train student-workers daily in performing routine clerical duties essential to the daily operations of the athletic business office
Prepare, calculate and process travel expense accounts and authorization forms for travel.
Serve as administrative support to the Athletic Director's Office in the absence of the Executive Assistant.
Pay Grade: 15
Work Hours: Must be able work extended hours, including nights and weekends, as needed
Bachelor's degree in a related field; an equivalent combination of education and experience may be accepted
One (1) year of progressive, directly related experience providing administrative support in an office environment
Ability to maintain high standard of ethics and integrity related to intercollegiate athletics
Knowledge of NCAA Division I intercollegiate athletics, including NCAA and conference guidelines, policies, rules and regulations; NCAA experience preferred
Demonstrated ability to operate a personal computer utilizing various word processing, and other standard office equipment
Ability to independently plan and organize work
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at http://hr.wvu.edu/.
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctora...l Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.