The Office of Sponsored Programs in the Research Office at West Virginia University is seeking applications for a Sponsored Programs Administrator Senior. This position is responsible for being directly involved in the post-award function of the Office of Sponsored Programs and its relationship to the Mountaineer Administrative Processes (MAP) unit. The incumbent initiates the establishment of a funded project in the University's financial system, specifically the Oracle Grants Accounting module, and provides professional and technical expertise in the administration of awarded projects to faculty, departments, expert business office, deans and central administration.
In order to be successful in this position, the ideal candidate:
Evaluate each award document, identifying and addressing any special concerns or potential problems.
Determine any variance in award document from submitted proposal (i.e., terms and conditions, revised budgets, budget discrepancies, and cost sharing requirements) and take action to resolve such conflicts. Serve as liaison between the agency's administrative office(s) and faculty member(s) to assist in solving any potential problems.
Process a sponsored project in the University's/Research Corporation financial system and enter awards, troubleshooting any problems that arise during entry of projects and awards.
Ensure internal deadlines are met to allow University Investigator access to grant funds.
Serve as a contact for problems encountered in the OGA module (i.e., possible data entry error, restructuring of tasks, revising budgets, cost sharing issues, program income, etc).
Ascertain by personal discussions with sponsor representative(s) information necessary for verbal approval of a specific project where the official award document has been delayed. This mechanism is used to confirm the dollar amount and time period under which each project is to operate.
Provide guidance to faculty on utilizing the Expanded Authorities mechanism granted by many sponsoring agencies.
Advise faculty member(s), staff and sponsoring agencies concerning the pre-award and post-award aspects of the office and respond (verbal and written) to requests or questions that relate to University/Research Corporation guidelines and procedures, providing information on the status of a project in the awarding process.
Pay Grade: 18
Bachelor's degree in business or a related field or an equivalent combination of education and experience. Work history directly related to grants and contracts in a higher education environment and/or other education and experience may be substituted.
Two (2) years pre- or post-award experience in a higher educational environment; must include proposal development and/or award management experience
At least one (1) year of experience using database and computer software packages (e.g, Microsoft Word, Microsoft Excel)
MAP experience preferred
Working knowledge of grants and contracts in a higher education environment
Working knowledge of OMB Uniform Guidance 2 CFR 200 (formerly OMB Circular A-21 Cost Principles for Educational Institutions and OMB Circular A-110, Uniform Administrative Requirements for Grants and other Agreements with Institutions of Higher Education, Hospitals and other Non-profit Organizations.)
Ability to interpret the various and often complex guidelines and procedures set forth by various sponsoring agencies
Excellent communications skills (oral and written) necessary to clearly convey information to faculty, staff, administration and agency representatives
Ability to work math equations related to budgetary stills (additions, subtraction, percentages, etc.)
Proficient in the latest Microsoft applications such as Word, Excel, Adobe and other related applications.
Ability to interpret and apply new software/hardware packages
Ability to operate effectively in a fast paced, high-volume environment and meet deadlines
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at http://hr.wvu.edu/.
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctora...l Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.