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The Assistant Director of Residence Life is responsible for the supervision of all facets of on-campus living at the Doheny campus which houses approximately 200 undergraduate and adult students in 5 residence halls.
The Doheny campus is primarily for undergraduate female residents with some undergraduate male residents and graduate residents. The Assistant Director lives on campus in University housing and shares 24 hours/7 days a week on-call responsibilities.
Oversee the supervision of 1 International Student Liaison, 1 Graduate Intern, 2 Head Resident Assistants and 8 Resident Assistants including, hiring, training, work allocation, performance and evaluations. Assures staff compliance with university policies, procedures, standards and state and federal regulations including FERPA, Title IX, ADA and others as appropriate.
Meet bi-weekly with Director of Residence Life, International Student Liaison and Graduate Intern.
Provide support and direction to approximately 6 Community Programmers and 6 Community Assistants, which are supervised by the Doheny Graduate Intern.
Oversee housing operations (includes assigning rooms, facilitating room changes, resolving roommate conflicts, work orders, coordinating check in/out, updating and distributing license agreements and assessing room condition and changes, as necessary).
Coordinate the Room Change Process during both Fall and Spring semester (house residents and complete paperwork).
Oversee the Graduate Housing Program including advertisement, room assignments and room terminations.
Coordinate and facilitate the Summer Housing Program including advertisement, room assignments, room terminations, and hiring and training Summer Residence Life staff.
Collaborate with Facilities Management, Campus Security, Bon Appetit Dining Services, Custodial Services; and other departments associated with the maintenance of the residence halls and student safety.
Facilitate weekly RA staff meetings, conduct bi-weekly RA one-on-ones, track RA programs, and maintain RA budget and duty schedules.
Oversee an extensive Head RA and RA training program (Fall HRA/RA (2 weeks), Spring HRA/RA (1 day), and New RA Pre-Training (1 day)) and in-service training throughout the semester at the Doheny campus. Training will be coordinated with the Director of Residence Life, Associate Director of Residence Life, and other professional staff. Assistant Director of Residence Life will oversee the logistics (reserving rooms, coordinating guest speakers, printing all materials, and creating materials for the presentations) and give feedback on potential training topics in the future.
Oversee the MOUNT Programming model and ensure program focus on support of the whole person (i.e. personal development, community living, academic achievement and social interaction).
Collaborate with university offices and programs to listen to the needs of resident students and respond appropriately.
Oversee the SPR25A class, a one-unit Independent Resident Assistant Seminar that provides learning opportunities for resident assistants.
Assist with the coordination of the student conduct system by triaging incident reports, sending summons emails to students, meeting with students, and sending resolution letters. Counsel resident students on issues such as adjustment to college life and roommate mediation. Work closely with the Director of Residence Life on advising, discipline and policy issues. Maintain accurate records of student conduct appointments and outcomes.
Interact regularly with campus security on safety concerns and emergency situations.
Share on-call (evening and weekend) responsibilities with the two Head Resident Assistants and graduate intern. Make decisions in emergencies regarding safety, medical and security concerns, alerting the Director of Residence Life and/or Security when warranted.
Maintain proper safety and security policies and conduct and coordinate two emergency drills per year (one per semester) including working with the Fire Department to de-activate alarms, providing statistics to the community of drill results, training RAs, fire captains and floor leaders on evacuation procedures and maintaining forms used such as floor charts, evacuation plans and reminder forms.
Assist with Residence Life Compliance of Title IX and Title II Federal regulations.
Assist with compliance of the Higher Education Act regarding a broad range of federal requirements related to student safety and other matters assigned to residential campuses and facilities.
Increase avenues of communication with students by maintaining visibility, availability, and approachability.
Initiate informal contact with resident students and serve as a resident student advocate to meet their needs.
Present Residence Life information to parents and prospective students at Admitted Students Day, Open House, and Orientation.
Coordinate RA Selection and Returning RA/HRA Selection process with the Associate Director of Residence Life. This includes updating the application online, creating an advertising campaign each year, reviewing applications, coordinating interviews (individual and Group Process), and hiring for the following academic year.
Manage fees for hall activities budget (FHA). In consultation with the Director of Residence Life, the Assistant Director will come up with a yearly budget for monies collected by residents and ensure that the money is being used appropriately throughout the year.
Assist with the planning of Central RAP, a one day Residence Life conference, in addition to being present the day of the conference to supervise student staff.
Assist with the maintenance of the Residence Life Department's web page/Portal, Orgsync, and social media pages.
Provide accurate and timely housing information for Doheny student housing (undergraduate and adult) to the Housing Coordinator and Director of Residence Life (track occupancy numbers, census numbers, room selection numbers, projection numbers for Fall and Spring, etc.).
Maintain appropriate membership and involvement in professional associations.
Develop and update Residence Life Policies and Procedures section of the Student Handbook.
Maintain a structure for assessment within areas of management.
Assist in the maintenance of the CBORD cards system.
Serve on committees and attend meetings (e.g., Student Affairs All Staff meetings, Emergency Response Team, Safety Committee, Parking Committee, Violence Prevention Task Force and Commencement Committee. Others as needed).
Teach SPR85, a one-unit freshman orientation course assisting freshman with their transition and adaptation to the University experience.
Performs special projects and other duties as assigned.
Strong working knowledge of student development theory, paraprofessional training trends and models, current residence life and housing issues, housing practices (e.g., key control, room selection, room assignments,) as well as student judicial models, ADA requirements and diversity issues as they relate to on-campus living.
Computer skills in Microsoft Office (Word, Publisher, Excel, Visio, PowerPoint, Outlook), Internet, web development, e-mail, desktop publishing, etc.
Strong working knowledge of supervisory principles.
Abilities and Skills:
Willingness and ability to live on campus and travel between two campuses.
Position requires the capacity to work in a 24-hour/7 day environment with the ability to quickly and accurately assess and respond to situations and individuals.
Effectively organize, prioritize and handle multiple competing demands.
Understanding of and sensitivity to the needs of a diverse university environment.
Effectively relate to university students, both at a group and individual level.
Effectively work and communicate with people from different ethnic, cultural and religious backgrounds.
Provide leadership and engage in effective problem resolution.
Effective assessment of students' developmental needs as well as the ability to relate and communicate effectively with students who live on campus, to ensure the resident's needs are met and maintain the image of on-campus living as an asset that compliments the academic classroom experience.
Excellent group facilitation, critical thinking/problem solving, mediation/conflict resolution, time management, leadership, interpersonal, counseling and supervisory skills.
Excellent oral and written communication skills.
Enrolled in a Master's Degree in College Student Personnel, Student Affairs, Higher Education or related field.
Master's Degree preferred.
Bilingual (Spanish) helpful.
Minimum three years of professional experience in housing/residential life.
Demonstrated successful supervisory experience.
Licenses and Certifications:
First Aid, CPR, AED training current or willing to become and maintain currency.
Work Location: Doheny Campus (Downtown Los Angeles)
Anticipated Start Date: July 5, 2017
Application Deadline: First review June 9, 2017 - Open Until Filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic program...s, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.