The Director, Contract Management will be responsible for centralizing the contract management functions, and facilitating and managing the full life cycle of the contracts and agreements for USAA Real Estate Company. Primary responsibilities will include assisting with the management of 3rd party relationships and monitoring vendor performance to ensure effective contract administration.
Serve as a liaison between internal and external parties during contract development and negotiation stages.
Draft, execute and manage a wide variety of contracts. Ensure that contract execution follows a prescribed process and otherwise is in accordance with company policy.
Collect and maintain a centralized library of standard contracts and agreements to be used across the company as the starting point in contract administration.
Coordinate with vendors and internal personnel to process contracts in an accurate and timely manner. Prepare and disseminate information regarding contract status, compliance, modification and contract notice requirements, as available. Facilitate contract review with RealCo business and legal leaders, as necessary.
Review, track and monitor contracts to ensure that vendors are in compliance with contract terms, including insurance requirements, signatures, approved changes, etc.
Establish and maintain a centralized storage and retrieval system for, and accessible listing of, all executed contracts.
Maintain an audit file for each contract that includes original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
Track and communicate vendor insurance certification termination dates. Explore options to utilize a system to track and provide notifications for contract and insurance expirations and other key dates or events.
Regularly review the contract systems, processes and standard form agreements, and recommend improvements to streamline processes and optimize functionality.
Prepare and provide documents, reports, presentations and information in an efficient and timely manner. Conduct training presentations for internal customers, as needed.
Perform functional risk assessments related to contracts, to manage risk and to satisfy USAA enterprise and regulatory reporting requirements.
Perform other duties as requested.
At USAA Real Estate Company our employees enjoy generous benefits packages including comprehensive medical, dental and vision plans, 401k, USAA Membership eligibility, educational and professional designation assistance, business casual dress attire and much more! https://www.usrealco.com/careers/benefits.aspx Qualified applicants must successfully complete a pre-employment background and drug screen. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
USAA Real Estate Company is an Equal Opportunity and Affirmative Action Employer of Females, Minorities, Veterans and Disabled.
Bachelor’s Degree in Business Administration, Accounting, Finance, Paralegal Studies, or related degree.
4+ years of contract management and administration experience within a related industry, preferably in commercial real estate.
Must have a high-level exposure to contract negotiation, drafting and executing commercial contracts and agreements. Good knowledge of contracting basics, legal terms, and vendor/customer contracting processes and procedures.
Ability to communicate clearly, both written and orally, with vendors and internal personnel.
Experience identifying and mitigating risks in a complex business environment.
Strong interpersonal skills and an enthusiasm for working closely with both internal and external partners in a team atmosphere.
Demonstrated proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Access.
Qualifications may warrant placement in a different job level.
Regularly required to sit for extended periods of time; frequently required to stand, walk, and use business equipment daily such as computer, copier, fax, telephone, etc.; frequently required to reach overhead, bend, and lift objects of up to 40 lbs.
Ability to handle stress caused by multiple priorities, and other unforeseen situations associated with the organization.
Eyesight and hearing must be correctable to standard level.
USAA Real Estate Company was founded in 1982 as the real estate investment arm of USAA. With approximately $18 billion in assets under management, the company provides co-investment asset management services to U.S. pension funds, as well as to foreign and domestic institutional investors. USAA Real Estate Company also provides capital to partners for development. The portfolio consists of office,... medical office, industrial, multi-family, retail and hotel properties as well as investments in real estate operating companies. Our commitment to service and integrity reflects the core values put in place 90 years ago by our parent company, a trusted worldwide insurance and financial services organization.