The jobholder will manage the administrative personnel and administrative functions for the entire firm. Approx. 12 administrative assistants will report directly to the incumbent and indirectly to the manager of the area they support. The OM is responsible for all performance management processes, adequate training and back up of all administrative staff, and for ensuring that all functional areas within Alcentra have adequate administrative assistance. OM will also be responsible for firm wide facilities management. Facilities mgmt includes working directly with BNY Mellon Facilities in maintaining a well-functioning physical plant. OM will be primarily responsible for facilitating office moves, including moving of phones/systems/furniture. Manages the firm-wide records retention program. Includes assuring firm-wide records are maintained according to the established internal timetables. Responsible for assuring that data is moved to offsite storage when possible. Assure catalog of offsite records is adequate to assure timely recall of records. Maintains database of firm-wide credit cards, telephones, cell phones, and Blackberries. Further, maintains user profiles for all data feeds received by Alcentra. Provides assistance in the business recovery planning and execution. Other special projects as required.
Qualifications 5-10 years office administration experience, including a minimum of 4 years in a supervisory capacity. Investment industry or professional firm experience preferable. Undergraduate degree preferred, however an Associate's degree with progress towards completion of an undergraduate degree will also be considered. Strong working knowledge of MS Office, and standard business applications required. Prior exposure to records management practices desirable. Excellent organizational skills and the ability to effectively manage and motivate team members. Strong project management skills. For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.
As one of the world's leading investment management organizations and one of the top U.S. wealth managers, BNY Mellon Investment Management combines agility, insight and scale to create and deliver strategies and solutions to address our clients' needs. Encompassing BNY Mellon's investment management firms, wealth management organization and global distribution teams, we draw on deep expertise to collaborate with clients and tailor our best ideas and resources to meet their specific needs. We pride ourselves on providing dedicated service through our network of global professionals who have a deep understanding of local requirements. With our extensive experience in anticipating and responding to the investment and financial needs of the world's governments, pension plan sponsors, corporations, foundations, endowments, advisors, intermediaries, individuals and families, and family offices, BNY Mellon Investment Management is dedicated to helping clients reach their goals.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.
Primary Location: United States-New York-New York Internal Jobcode: 07110 Job: Asset Management Organization: Alcentra Group-HR13364 Requisition Number: 1703218