Administrative Assistant - School of Engineering, Computer Science Department-(17001600)
The primary purpose of the Department of Computer Science (CS) is teaching undergraduate and graduate students and conducting research. The department is highly research active with multiple locations, including the main departmental offices in Halligan Hall and research lab and office spaces at 196 and 200 Boston Ave. The CS department has an annual operational budget (institutional and grant) totaling over $20 million. Undergraduate enrollments have increased dramatically over the past several years, from 35 graduating seniors in 2010 to a projected 175 in 2017. CS recently surpassed the Departments of Economics and International Relations as the biggest major across the Schools of Arts and Sciences and Engineering.
Under minimal supervision, the Administrative Assistant provides advanced administrative support and communications for the department. S/he handles complex and confidential situations and requests and serves in a highly visible capacity as a resource for the entire department including students, staff, faculty, and other constituents. Provides administrative support such as hiring and managing student workers, managing calendar and room reservations, and providing general office and meeting support. Produces reports and other documents and materials, especially with respect to documentation for accreditation. S/he plans and coordinates meetings and special events. Also serves as point of contact for and subject expert in all things academic, especially regarding grad students.
High school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
In addition, excellent organizational, interpersonal, and communication skills.
Preferred candidates possess a minimum of 3 years prior experience in higher education in an office with high student interaction volume.
Experience with Qualtrix, Tableau, and website monitoring/maintenance a plus. Web page creation skills not required but desirable.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.