Associate Post-Award Financial Specialist - Office of the Vice Provost-(17001605)
The Associate Post Award Financial Specialist works under general supervision to manage a small portfolio of grants and contracts in accordance with government regulations, donor requirements, and University policy. S/he also assists more senior specialists in providing grant support.
This individual provides customer service to faculty and administrators. S/he establishes new grants and monitoring activity and processes financial data in the general ledger. S/he may also assist with processing journal entries, creating and closing grants, billing sponsors and other grant management activities. This individual may also provide project support to the managers and senior specialists and may provide administrative support as needed.
Under guidance of manager or more senior staff, is responsible for fiscal management of a small portfolio of grants and contracts which includes creating new grants, monitoring expenses, avoiding deficit spending and meeting with Principal Investigators as needed throughout the course of the grant. May assist with grant close out activities.
Maintains financial integrity of assigned portfolio of grants by monitoring expenditures, managing receivables, collecting cash, projecting cash needs, accurately depositing cash receipts and reviewing for compliance with University, Federal and other sponsor regulations.
Works with manager or more senior staff to prepare and submit monthly, quarterly, and final reports to sponsoring agencies as required by the terms of the agreements. May communicate with researchers if payment is based on deliverables/ milestones/tasks to avoid delinquent technical reports.
Acts as a resource for the community by responding to inquiries and providing guidance.
Assists with processing journal entries in enterprise financial system and provides support to more senior specialists as needed.
May process labor distribution changes as directed and certified by department staff; may assist with effort reporting process and collection of information.
Participates in special projects such as gathering information for audits, responding to ad-hoc report requests, etc.
May assist with administrative support such as maintaining documentation, preparing meeting minutes, etc.
Bachelor's degree OR 1-2 years financial or research administration office experience.
Skilled with Microsoft Office.
The ideal candidate will possess strong analytical, technical, interpersonal and organizational skills.
Strong deductive reasoning skills and the ability to work both independently and as part of a team are required.
Bachelor's degree in Accounting, Finance or Business preferred.
Special Work Schedule Requirements: This position requires occasional travel between campuses. In addition, individuals hired for this position may be asked to work from another campus.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.