Associate Director, Major Capital Programs - Facilities Services-(17001589)
The Capital Programs Department is responsible for the design and construction of all capital projects for Tufts University, including those traditionally called "Deferred Maintenance" projects, and "capital or programmatic projects" funded by donors, academic schools and departments. Using best practices for project delivery, the department supports planning and alternative analysis for campus initiatives, executes the projects identified by the long range plan, and monitors and reports on the overall program. The department ensures that quality objectives are achieved and resources are effectively managed. Work may take place on any or all 4 Tufts campuses, which include over 200 buildings, plus associated landscape and infrastructure improvements. The Capital Programs office is a fast-paced, service-oriented, team environment adaptable to evolving circumstances and creativity in moment–to-moment problem solving. Tufts University places a high priority on the quality of its campus environments, and Capital Programs plays a key role in creating and maintaining those environments.
This position reports to the Director of Capital Programs, while also working closely with the Vice President of Operations. The Associate Director - Major Capital Programs manages all capital projects over $10M in an entrepreneurial fashion, with the support of outsourced project management (OPM) resources as needed. Projects may involve medical, science and engineering laboratories and core facilities, residential or dining facilities, utilities and infrastructure repairs or upgrades, deferred interior or exterior building maintenance, interior fit-outs or rehabilitation, and/or new construction over $10M. At the project inception, responsibilities include developing programmatic scope, schedule and preliminary budget estimates; maintaining high-quality communications with future occupants and stakeholders, utilizing a shared project management software platform (PM Web) to track project progress, and obtaining campus and outside regulatory approvals. The Associate Director - Major Capital Programs will work with consultants and stakeholders to develop detailed designs and construction documents, work with procurement to award external contracts, administer work-related construction activities including project cost control, quality assurance, permitting and effective turnover. Responsibilities include continually implementing best practices in capital project delivery processes, coordination among projects and programs, comprehensive project risk management plus managing procurement strategies and overseeing contracts.
The Associate Director - Major Capital Programs must possess a strong business sense and strong negotiating skills. Of utmost importance is maintaining high customer satisfaction levels, high quality communications with all stakeholders including senior campus leadership, and completing projects on time and within budget. This position will work with others in the Operations Division and the University to satisfy long-term maintenance, sustainability and energy goals.
At least 10 years of progressively responsible experience in in architecture, engineering, interior design or construction management. 15-20 years of experience preferred.
Experience with project management for an institutional or large-organization owner's facility projects, renovation and new construction, preferred.
Candidate will have experience managing multiple projects simultaneously from planning and design through construction completion.
Bachelor's Degree in construction, architecture, engineering or related field
Excel, word, web-based project management systems
Basic familiarity with budget and financial management systems, such as People Soft; CAD systems; project controls, project scheduling systems, and project management and reporting software such as PM Web.
20 or more years of construction project management experience.
Familiarity with mechanical, electrical, plumbing and structural and building envelope systems.
Experience with managing to and maintaining FCI (facilities condition index) goals and objectives.
Ability to direct consultants and contractors for design and construction quality.
Ability to manage decision making processes in a consensus-oriented institutional environment.
Natural inclination to mentor, teach and lead PM and staff colleagues, and also to contribute to improvement of internal departmental working processes.
Shares wealth of knowledge based on experience freely.
Natural inclination towards cooperative, team-based performance,
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.