The Tufts University Advancement Division marshals the human and financial resources necessary for the University to achieve excellence in teaching, research and scholarships. It serves the academic agenda of the University by facilitating mutually rewarding engagement and support of alumni, parents and friends. The Advancement Gift and Information Services (AGIS) Office is responsible for the overall Biographical and Gift entry of over 600,000 entities. The office is responsible for complying with, and helping define University Gift Policy and Procedures and processes over 60,000 complex and simple gifts and pledges per year. AGIS is also responsible for maintaining updated biographical information including address, relationships, educational information, email etc. on donors, alumni and friends. The department uses on-line technology for processing credit cards, on-line research for biographical information, document imaging, lockboxes and Advance, our Donor and Prospect Information Management System.
The Gift Processing Coordinator is responsible for the proper recording and receipting of cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, payroll deductions and other property of the University from alumni, friends, corporations and foundations, based on current policies and procedures. This position is also responsible for any biographical updates that correspond to any previous transactions. The incumbent in this position will develop competence in understanding complex gift transactions including Matching Gifts, coordinating gifts from Corporate & Foundations, Planned Giving Dept., and Donor Advised or Directed gifts. Position is responsible for booking gifts of securities, gifts in kind, planned gifts, payroll deduction gifts, and Tufts Community Appeal transactions. The person will be required to maintain a detailed procedure for processing and validating these types of transactions and update current policies and procedures, as necessary. This position serves the entire University community, including administration, faculty and staff and donors.
1-3 years working in an office environment.
High School Diploma/GED.
Strong PC skills with proficiency in Microsoft Word and Excel.
Exceptional attention to detail.
Ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines.
The ability to work independently and as part of a team and be able to work effectively in a variety of situations.
Complex database experience is strongly preferred.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.