Effort Reporting Coordinator - Office of the Vice Provost for Research, Post-Award Research Administration-(17001556)
The Office of the Vice Provost for Research (OVPR) is responsible for pre- and post-award administration of grants and contracts; protection, management, and licensing of the University's intellectual property; oversight of the use of human subjects and laboratory animals in research and teaching and the use of infectious agents and recombinant DNA; implementation of the University's policies on conflict of interest in research and misconduct in research and scholarship, and for working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and, in cooperation with the Vice President for Finance, satisfies the requirements of laws and regulations that govern research, and protecting the University's interests. This includes policy development, strategic planning, and oversight. The OVPR staff also work closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. The OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
The Post-Award Research Administration Office in the OVPR is responsible for the post- award financial oversight of all sponsored project activity at Tufts University. Post-Award is responsible for developing and implementing sponsored project compliance programs working closely with research administration, school and other university administrative offices ensuring financial activities comply with federal/state or donor regulations as well as university policy. The office is also responsible for financial reporting, cash collection and the sponsored project related data created and maintained in PeopleSoft Financials in support of sponsored project activity. This includes the creation and closeout of awards within the system, monitoring budget and expense activity and assisting research departments in the fiscal management of their sponsored projects. Additional responsibilities include managing internal and external audits, administering the university effort reporting process, sub-recipient monitoring, cost share, drawdowns, billing and collection of receivables and reporting financial award activity to federal and non-federal sponsors. Post-Award is a key resource in the administration and interpretation of sponsored project financial regulation and compliance matters. Working closely with university administration and the research community, Post-Award is responsible to provide guidance in developing practical solutions to sponsored project management issues.
This Effort Reporting Coordinator is responsible for performing functions related to all retroactive labor adjustments, recertifications, Quarterly Effort Reporting, and Joint Appointment process performed under the oversight of the Associate Director of Research Administration Compliance & Risk Management and in collaboration and coordination with Post-Award Research Administration. The position provides financial and administrative support to the Associate Director of Research Administration Compliance & Risk Management based on workload demands.
Bachelor's degree or 2 years of related financial experience OR High School diploma / GED and 3 years of related experience in the Research Administration field.
Word, Excel & PowerPoint.
Must possess strong financial background and should also have analytical, technical, interpersonal and organizational skills.
Ability to think and work independently and as part of a team.
Bachelor's degree in Accounting, Finance or Business.
Previous experience in sponsored projects.
Advanced proficiency in Excel and knowledge of PeopleSoft.
Prior office manager experience.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.