Staff Assistant - School of Medicine, Continuing Education-(17001521)
The mission of Tufts University School of Medicine (TUSM) Office of Continuing Education (OCE) is to enhance clinician knowledge and competence; improve clinician performance; and promote lifelong learning for Tufts-affiliated physicians, nurses, pharmacists, and for other health practitioners locally, regionally, nationally and internationally. The ultimate goal of this endeavor is to improve patient care and health outcomes.
TUSM OCE fulfills this mission through the development of educational activities that: address gaps in knowledge, quality or performance; disseminate evidence-based knowledge and skills; employ educational methods that are suitable to the content, topic, and target audience; and are free from commercial bias or influence. We engage in systematic analysis of the value and impact of our educational activities and strive continuously to improve the quality and effectiveness of this work.
TUSM OCE is accredited by The Accreditation Council for Continuing Medical Education (ACCME), The American Nurses Credentialing Center (ANCC), and The Accreditation Council for Pharmacy Education (ACPE).
Under limited supervision, the Staff Assistant performs complex and diverse duties for the department and serves as a source of information and problem solving for students, faculty, staff and other constituents. S/he will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information. The Staff Assistant will also provide administrative support including organizing files systems for office, coordinating meetings and travel arrangements, as well as producing, proofreading and editing complex reports, documents and spreadsheets. Monitors, tracks expenditures, resolves problems and reports on department budget and/or grants. S/he will coordinate planning and logistics for meetings and special events including design of marketing and publicity materials, tracking responses, working with speakers on materials and set up. May also coordinate department projects or programs, which may entail assisting with development of materials and brochures, updating web information and assisting with content and design.
Typically requires a high school diploma/GED and 2-4 years of administrative experience OR college degree with 1-3 years' experience.
Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge.
Strong organizational and interpersonal skills.
Familiarity with CE standards, requirements, and policies of the ACCME, AMA, ANCC, ACPE, and other health care organizations/accrediting bodies.
Familiarity with adult learning principles.
Strong communication and organizational skills.
Must be extremely detail oriented, with the ability to work in a fast-paced, ever-changing deadline environment.
Must be able to prioritize and handle multiple projects simultaneously.
Special Work Schedule Requirements: Flexibility to travel to 1-2 national conferences per year, and to provide activity-related monitoring and staffing throughout the year. Occasional evenings/weekends.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.