Western Michigan University Homer Stryker M.D. School of Medicine is recruiting for a full time Assistant Director for the Office of Educational Affairs. The ideal candidate will provide support to the Director of Educational Affairs in operations supporting the medical school curriculum and all other educational programs offered by WMed. Will assist in the supervision of departmental staff, balancing of workload, and tracking projects and deadlines.
Supervises departmental staff and workload.
Tracks and monitors staff PTO requests to ensure adequate departmental staffing.
Responsible for the timely approval of time cards and PTO for non-exempt staff.
Assists the Director with staff goal setting.
Assists the Director in preparing and conducting staff mid-year reviews and yearly performance evaluations.
Assists with interviewing and selecting new staff members.
Responsible for orientation of new staff and ongoing training of existing staff.
Ensures consistent policy implementation across all courses/clerkships.
Resolves internal and external issues and conflicts affecting the department.
Identify opportunities for improvement and take steps to ensure continuous quality improvement.
Acquires knowledge for new technology and policy/procedure revisions.
Weekly update meetings with the Director of Educational Affairs.
Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
Acquires knowledge for new technology and policy/procedure revisions.
All other duties as assigned.
Ability to supervise, direct, mentor and coach departmental staff.
Ability to handle high-level issues with deans, leaders, administrators and key faculty.
Ability to maintain professional composure, even in stressful and difficult situations.
Ability to effectively and professionally communicate with others verbally and in writing.
Must possess and be able to give examples of high level conflict resolution and problem solving skills.
Other Skill and Abilities:
Excellent organizational and analytical skills.
Ability to efficiently and effectively conduct individual and group meetings.
Ability to set priorities in organization of workflow.
Ability to concurrently manage multiple tasks/deadlines and recognize when staff need assistance.
Strong teamwork and collaboration skills.
Must be very detail oriented, organized and maintain a high level of integrity.
Must be proactive, innovative, flexible and open to change.
Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
Ability to learn new software quickly and serve as super-user as needed.
Able to perform duties independently with a minimal need for direct supervision.
About Western Michigan University School of Medicine (WMed)
As one of the newer US medical schools, WMed is an exciting environment in which to pursue a postdoctoral experience. The medical school is a collaboration of Western Michigan University, which ranks among the 50 largest colleges and universities and among the top 100 national public doctoral universities in the US, with Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed was granted preliminary accreditation from the Liaison Committee on Medical Education in 2012, and welcomed its inaugural class in August 2014. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $68 million renovation and expansion project followed by an additional $10 million renovation that created space devoted exclusively to laboratory research. In 2016 the Innovation Center, a biotech incubator on the Parkview Campus, became part of the medical school. WMed is accredited by the Accreditation Council for Continuing Medical Education (ACCME) for continuing medical education.
Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. At the other end of the educational continuum, the Kalamazoo Ready 4s program ensures that every 4-year-old in Kalamazoo County has the opportunity to attend a high-quality pre-kindergarten program, regardless of ability to pay. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.
Western Michigan University Homer Stryker MD School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. WMed provides a drug- and tobacco-free workplace.
EOE Minorities/Women/Disabled/Protected Veterans
Bachelor’s degree in management, education, communications or related field, or equivalent work experience in a management role, required.
Minimum three to five years’ recent, prior experience managing multiple employees required. 5-10 years preferred.
About Western Michigan University Homer Stryker M.D. School of Medicine
Welcome to Western Michigan University Homer Stryker M.D. School of Medicine (WMed). The medical school is a collaboration involving Western Michigan University and Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. We are among only a few U.S. medical schools in several decades to be built from the ground up, but we are built on the strengths of extraordinary partners. Wes...tern Michigan University ranks among the 50 largest colleges and universities, and among the top 100 national public doctoral universities in the U.S. Our two hospital partners are recognized nationally for innovation and quality, and have provided undergraduate and graduate medical education, including through Michigan State University Kalamazoo Center for Medical Studies - now WMed - for more than 40 years.
Our goal for each of our learners is to realize their individual potential to be great. Our graduates will become great clinicians, great leaders, great educators, great advocates, and great researchers for our patients and our profession.
WMed offers the full continuum of undergraduate, graduate and continuing medical education in southwest Michigan. The institution is a private medical school supported by private gifts, clinical revenue, research activity, student tuition, and endowment income.